Executive Assistant

Job Description

As a Barclays Executive Assistant, you’ll provide full secretarial support in Investment Banking, schedule/coordinate meetings & events, help maintain busy appointment calendars, and arrange and coordinate travel schedules & reservations. Working with answering, screening, and routing telephone calls and responding to inquiries from internal & external clients and liaising with senior level individuals throughout the firm will be part of your role.

Salary / Rate Minimum: $85,000
Salary / Rate Maximum: $107,000

The minimum and maximum salary/rate information above include only base salary or base hourly rate. It does not include any another type of compensation or benefits that may be available.

Barclays is one of the world’s largest and most respected financial institutions, established in 1690, with a legacy of success, quality, and innovation. We’ve helped millions of individuals and businesses thrive, creating financial and digital solutions that the world now takes for granted. An important and growing presence in the USA, we offer careers providing endless opportunity.

At Barclays, we offer a hybrid working experience that blends the positives of working alongside colleagues at our onsite locations, together with working from home. We have a structured approach where colleagues work at an onsite location on fixed, ‘anchor’, days of the week, for a minimum of two days a week or more, as set by the business area (or nearest equivalent if working part-time hours). Please discuss the working pattern requirements for the role you are applying for with the hiring manager. Please note that as we continue to embed our hybrid working environment, we remain in a test and learn phase, which means that working arrangements may be subject to change on reasonable notice to ensure we meet the needs of our business.

What will you be doing?

•    Providing a high level of administrative support to investment banking teams (more than eight people)
•    Scheduling and coordinating meetings/events, maintaining busy appointment calendars
•    Answering, screening, and routing telephone calls; responding to inquiries from internal and external clients and liaising with senior level individuals throughout the Firm
•    Creating, maintaining, and accessing files and preparing and tracking T&E expenses
•    Leading and acting as back up for other assistants in the office including office coordinator
•    Handling correspondence, including drafting replies and composing letters and memos and handling special projects as they arise
•    Arranging and coordinating travel schedules and reservations, including flights, hotels, ground transportation, and the like
•    Using independent judgment to achieve defined results, e.g., screening and routing telephone calls and managing heavy scheduling, with minimum guidance

What we’re looking for:

•    Two to four years of administrative experience in investment banking industry preferred.
•    Experience working with senior level executives in a corporate setting
•    Excellent computer skills including Microsoft Word for Windows, Excel, PowerPoint, and Outlook essential
•    Available to work from 8:30 a.m. to 5:30 p.m. and available to provide assistance on off-hours as needed

Skills that will help you in the role:

•    High energy level
•    Positive attitude
•    Ability to work well under pressure in a fast-paced, demanding environment
•    Flexible; adaptable; team player

Where will you be working?

You will be working at our Americas Headquarters at 745 Seventh Avenue. This 32-story office tower is located in Times Square in the heart of Manhattan and features a cafeteria, fitness center and state-of-the-art LED signage on the facade of the building.

#LI-Hybrid

#LI-MB2022

USD 80000 to 107000