Accounts Payable Specialist

Job Description

Job Description
YOUR MISSION (The Job Description):

The Accounts Payable Specialist will play an important role in not only the reporting of non-gaming related data, but for reviewing and processing source data to provide accurate and timely entry to accounting systems and sub-systems. This position will require the preparation of daily spreadsheets ensuring the accuracy of all data. The Accounts Payable Specialist will be responsible for the process input data according to established accounting procedures, facilitating timely and accurate recordings. This position will require resolution of issues with collections, billings, and reconciliations, applying payments, chargebacks, etc. The Accounts Payable Specialist must be organized and able to prioritize and manage tasks.

Requirements
THE NITTY-GRITTY (The Essential Job Duties):

This role will work closely with Accounting Management to:

Communicate with company personnel and customers to ensure account records are accurate and complete
Type correspondence, memos, file documents, etc., copies and distributes to proper recipients
Provides management with proper reporting
Ability to meet deadlines and focus on the accuracy of important details
Performs other job-related duties as directed
Review system documents for accuracy and completeness, as well as maintain any documentation for the established filing system of accounting
Notify management of any discrepancies with reporting; will assist in the research of locating the source of error and the resolution to correct said error
Consistently maintains a positive attitude during workday
Maintains a clean and safe work environment and complies with safety procedures, including use of required safety equipment, identifying unsafe practices or conditions, and informing their supervisor or the Safety Committee of the unsafe conditions
WHAT IT TAKES (The Qualities We Look For)

Great team player with the ability to create an excellent working relationship across the group. Collaborative approach with all departments
Ability to break down barriers and resolving potential conflicts swiftly and effortlessly
Strong communication and presentation skills to all levels of management
Creativity and innovation are essential
Ability to think outside the box and approach all issues with a completely fresh approach
Ability to anticipate needs and over deliver wherever possible
Candidates must think on their feet and use their initiative to solve problems and deliver solutions
Excellent customer relations, communication, presentation, and organization skills of utmost importance
Able to change direction and work on multiple project aspects at once
Enthusiastic, passionate, able to enthuse and motivate others
Displays leadership ability and behavior consistent with Virgin Hotels Core Values: Fun, innovative, original, and personable. Striving to deliver high quality and brilliant customer service
MUST HAVE’S

Must have proficiency and accuracy with computer systems in addition to knowledge of Microsoft Excel, Word, and Outlook
Use a computer, keyboard, and 10-key or calculator
Solve basic mathematical oriented problems
Accurately follow established filing parameters
Communicate effectively with co-workers, management, and hotel guests
Accurately review, post, and audit relevant information
Accurately accept and process verbal and written instruction
Respond and quickly adapt to changing work situations and environments
Ability to work under stringent deadlines and pressure
Follow all safety rules and regulations
Operate a multi-line phone
WOULD BE NICE TO HAVE’S

Previous lodging management system knowledge is preferred (i.e. LMS)
Self-motivated with commitment to excellence and accuracy
THE WORKING CONDITIONS

Prolonged periods sitting at a desk and working on a computer.
Long exposure to blue light from monitors
Must be able to lift up to 15 pounds at times.
VALUABLE TRAITS

50% logical / 50% creative / 100% AWESOME
Enjoy working with a team and alone as the situation dictates.
Adaptive, Flexible!
Embody “great attitude.”
Unwavering integrity and endless work ethic.
Appreciate constructive feedback, as well as graciously providing the same.
Tenacious and self-motivated
*Virgin Hotels celebrates diversity and is proud to be an Equal Opportunity Employer*