Accounts Payable Clerk

Job Description

Department of Health and Human Services (DHHS)
Accounting Technician
Opening Date: August 1, 2023
Closing Date: August 15, 2023
Job Class Code: 0328
Grade:  16  (Pro/Tech)
Salary: $16.20-$21.38/hourly
Position Number:  02000-1255
The Maine Health and Environmental Testing Laboratory, Finance Team, is looking for an Accounts Payable Clerk to provide accuracy, skill, and leadership to the HETL accounts payable processes. In this position, you will work and collaborate with a team of financial personnel to ensure all HETL financial processes are properly performed and recorded.

This position directly supports the daily processing and reconciling of accounts payables.

Core Responsibilities

As a key member of the HETL Finance Team, your core responsibilities will include:

·        Supporting accounting tasks for the HETL to include all accounts payable transactions

·        Daily processing and reconciling of accounts payable transactions, including preparing bills and processing payments

·        Collaboration with HETL finance team members to ensure best practices

·        Collation,  verification, and reconciliation of accounts payables

·        Assist with preparing and processing of purchase orders, facilitating payments to vendors, and resolving discrepancies with vendors

·        Create spreadsheets to perform tracking and management of accounts payable data and transactions

·        Provide feedback and suggestions to the HETL Business Manager and other Team members for continued process improvements on accounts payable processes.

Minimum Qualifications:

·        3 years of practical work experience providing complex technical support to professional accounting staff -OR-

·        An Associate degree from an accredited educational institution in Accounting -OR-

·        Any Bachelor’s Degree from an accredited educational institution that includes 12 semester hours in accounting coursework*

*Accounting coursework must include successful completion of Principles of Accounting I & II plus two other accounting-related courses.  Experience must demonstrate comprehension and application of Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB) guidelines.

Preferred candidates will also have:

·        Ability to gather, synthesize, and summarize a variety of information and work in varied platforms and databases

·        Expert computer and software skills, including knowledge of Excel and other accounting software (ex. Advantage, MainePays, DAFS Analytics)

·        Knowledge of and experience with best practices for government accounting

Agency information:

The Department of Health and Human Services (DHHS) is dedicated to promoting health, safety, resilience, and opportunity for Maine people. The Department provides health and social services to approximately a third of the State’s population, including children, families, older Mainers, and individuals with disabilities, mental illness, and substance use disorders. The Department also promotes public health, operates two state psychiatric hospitals, and provides oversight to health care providers.

The mission for the Maine Center for Disease Control and Prevention (Maine CDC), within which this position is located, is to develop and deliver services to preserve, protect, and promote the health and well-being of the citizens of Maine.

Application Information:

For additional information about this position  please contact Christine Violette at (207) 592-7252

*To apply, please upload a resume and cover letter with your application.

Please submit all documents or files in  PDF format.

To request a paper application, please contact Ashley.Smith@Maine.gov .

Benefits

No matter where you work across Maine state government, you find employees who embody our state motto—”Dirigo” or “I lead”—as they provide essential services to Mainers every day. We believe in supporting our workforce’s health and wellbeing with a valuable total compensation package, including:

Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($10,150.80-$11,942.16 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.
Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value).
Retirement Plan – The State of Maine contributes 13.16% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.
Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
Health and Dependent Care Flexible Spending Accounts – Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.
Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office.
Living Resources Program – Navigate challenging work and life situations with our employee assistance program.
Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive four weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.
Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.
Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.
There’s a job and then there’s purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.

If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

Thinking about applying?

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.