Accounting Associate I

Job Description

Job Class Code: 6502
Grade: 11
Salary: $15.60 – $20.72
Opening: August 11, 2023

Closing: August 25, 2023

Are you looking for a rewarding career with opportunity for advancement and weekends off? Do you enjoy contributing to a team and providing excellent customer service? If you thrive on quality, we want you on our team!!

Apply Now, we offer superior benefits (highlighted below) including: 13 paid holidays, 12 sick days and 3+ weeks’ vacation to start!

This Accounting Associate I in the Bureau of Motor Vehicles, Accounting Unit,performs the day to day duties of revenue collections (Highway Fund, General Fund and Dedicated Revenues) and expenditure processing that is essential in the financial operations of the Bureau. The Bureau’s accounting unit processes revenue received by approximately 474 municipalities, 13 branch offices, and 16 Main Office sections.

A typical day involves:

Reconciling revenue from various sources inclduing: 16 Main Office sections to create a daily bank deposit; from mail received from municipalities for registration, titling and sales tax transactions; and from 13 – 15 Branch Office Point of Sale reports.
Maintaining two accounts receivable billing programs – invoicing and payment deposits.
Receivable billing to state and non-state entities.
Data entry and maintaining spreadsheets for on-line unit and revenue collections.
Coding expenditure invoices for vendor payment and employee reimbursement.
Filing and/or Scanning.
Servicing internal and external customers by phone and in person.
To be successful you will need:

Knowledge of query and research techniques.
Ability to establish computerized and/or manual filing systems.
Ability to create spreadsheets and perform data management.
Ability to make intermediate mathematical calculations.
Ability to communicate effectively and write clearly.
Ability to effectively resolve problems.
Ability to determine facts, detect errors and irregularities, and take appropriate action in accordance with established procedures.
Ability to exercise good judgment in appraising situations and making decisions/recommendations.
Minimum Qualifications:

Training, education, or experience in office and administrative support work that demonstrates:

competency in applying a solid knowledge of bookkeeping principles and practices necessary to perform complex work in maintaining specialized accounting and financial records, and
the ability to use independent judgment in handling exceptions to established work assignments, priorities, and schedules. All positions in this classification assume the qualifications of: Accounting Assistant.]
For more information or questions, please contact:  Lucia.A.Nadeau@Maine.gov or call (207) 624-9010.

No matter where you work across Maine state government, you find employees who embody our state motto—”Dirigo” or “I lead”—as they provide essential services to Mainers every day. We believe in supporting our workforce’s health and wellbeing with a valuable total compensation package, including:

Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($$10,150.80-$11,345.04 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.
Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value).
Retirement Plan – The State of Maine contributes 13.16% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.
Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
Health and Dependent Care Flexible Spending Accounts – Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.
Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office.
Living Resources Program – Navigate challenging work and life situations with our employee assistance program.
Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive four weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.
Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.
Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.
Maine State Government is an Equal Opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We provide reasonable accommodations to qualified individuals with disabilities upon request.