Senior Funding Administrator

Job Description

Description

The Senior Funding Administrator position reports directly to the Division Manager of Administrative Services, serving in a critical leadership position with extensive responsibility to oversee the administration and negotiation of department-specific contracts, including leases, land conveyances, grants and others. Monitoring the planning, organization, supervision, coordination, and service delivery of department contracts within the complex operations of the Division of Administrative Services within the Department. Performance is monitored under the general direction and supervision of the Division Manager of Administrative Services with agency granted for independent sound professional judgment and creative initiative for the benefit of the program and implementation of best/promising practices in service delivery to St. Louis County, MO residents. 

This position is located in Saint Ann, MO 63074 at 500 Northwest Plaza Drive.

 As an employer, St. Louis County cares about the health and well-being of our employees. In an effort to provide for the best possible work-life balance, the County offers a generous benefit package which includes affordable health insurance, dental and vision coverage, 4 weeks of Paid Time Off the first year, 11 paid holidays, deferred benefit retirement plan, paid life insurance as well as short- and long-term disability. A full listing of benefits is available under the benefit tab at the top of this page. 

The candidate for this position must demonstrate extensive experience and ability to facilitate solutions under pressure/ambiguity with excellent professional judgement, be exceptionally skilled in project management, and seasoned in strategically planning to ensure high quality services are delivered to the public. 

This position is charged with oversight of the funding administration process; including identifying and evaluating potential funding sources/opportunities; building and managing relationships with potential funders; ensuring all funding activities adhere to relevant regulatory requirements and legal compliance; making high-level decisions regarding the acquisition of necessary financial resources to achieve organizational effectiveness of the strategic priorities of the Department; regularly monitoring funding performance, analyzing key metrics, and providing insights to leadership on funding developments and potential barriers; managing and mentoring a team of funding professionals, including assigning tasks and overseeing their performance.

Examples of Duties

Ensure coordination, minimize duplication, and maintaining positive rapport and relationships with internal and inter-agency partners to meet organizational effectiveness needs; 

Evaluate the work of staff to ensure that all grant related documents are current and in compliance with funders, ensure that all grant funded activities are in compliance, and all invoice related documents are in compliance with funders.

Completing and submitting grant applications for current grants, as well as seeking out new opportunities for funding. 

Maintaining all necessary records for grants to ensure compliance with funders.

 Conduct and participate in grant audits; 

Conduct site visits; 

Organize donations and maintain records of donations;

 Ensure programs are of appropriate quality and that resources are utilized effectively; review and approve expenditures; 

Ensure integrity of purchases and enforcement of fiscal accountability; 

Implement process improvements; establish standard operating procedures; 

Review key performance data and act to improve outcomes;

Oversee implementation of grant-funded services through financial contracts;

Oversee the successful contract execution and agreement process; 

Proxy as representative for Division Manager of Administrative Services on assignments/engagements with the upmost professionalism;

Oversee the generation of competitive grant proposals; 

Champion goals of improvement and best practice standards of public service and operations; 

Oversee revenue plans and actively identify and support proposals for new funding resources in support of strategic goals; 

Assist in planning and administration of budgets for programs, equipment and support services; 

Establish and oversee administrative procedures to meet objectives set by the Director’s Office; 

Analyze proposed legislation, regulations or rule changes that effect/determine health outcomes and make recommendations to the Director’s Office;

 Establish and strengthen inter-agency and external partnerships/collaborations to advance research and analysis of community needs to accomplish program goals and outcomes; 

Serve as consultant to internal and external partners/agencies/organizations regarding the interpretation of program-related Federal, State and County regulations and policies; other duties as assigned;

Minimum Qualifications

Equivalent to a Bachelor’s Degree and two years of contract negotiation and administration experience.
Bachelor’s degree in public administration, business administration, business management, finance, public health, or an otherwise related field and two years of substantial experience fund administration working within a government agency or non-profit sector, five years preferred. Three years of experience overseeing contract negotiation. Three years of experience in grant management. Three years of related experience in a supervisory role. Two years of experience in contract administration. Two years of experience in performance/quality improvement.

PREFERRED LEADERSHIP SKILLS AND VALUES:
Demonstrate initiative to obtain/gather information/knowledge independently from subject-matter experts, team members and colleagues to gain situational awareness, facilitate solutions to problems, and deliver timely progress reports to Director’s Office; Demonstrate initiative to resolve or clarify process steps, discrepancies, conflicts; Demonstrate exceptional skill in building rapport with authority figures, influencers, team members, and colleagues; Demonstrate value for social services and continuous quality improvement; Demonstrate ability to lead and motivate a team of funding administrators; Provide guidance and training to staff.

Additional Information

SELECTION AND APPOINTMENT:  A selection committee will evaluate the qualifications of each applicant which will include recentness and appropriateness of the applicant’s education and experience, answers to the supplemental questions, results of employment references investigated and any other appropriate information available.  The selection committee will admit to the interview only those persons who possess the most job related qualifications and may establish admittance criteria beyond the minimum qualifications stated above.

 Responses provided to the interview questions listed under the Supplemental Question heading of this posting will comprise 100% of the applicant’s earned grade.  A candidate must earn a qualifying grade of 70 or more on the interview to be eligible for appointment.  Once questions are scored, an email will be sent to the address on file with instructions on how to complete and submit a Conviction Questionnaire.  Candidates have 3 days to complete the required questionnaire.  

 The five top ranking candidates, based on the final grade, will be certified to the Department Director/Appointing Authority who will make the final decision.

 All applicants conditionally offered a merit position will be required to submit to urinalysis to screen for illegal drug use prior to appointment.  Screening will be performed by a reputable clinical laboratory.  The cost of screening will be covered by the County.  

HOW TO APPLY:  Applicants interested in applying for this position should visit our website at www.governmentjobs.com/careers/stlouis.  We only accept On-line applications.

EQUAL EMPLOYMENT OPPORTUNITY POLICY:  The policy of the Civil Service Commission of St. Louis County is to support fair and equitable employment opportunities for all persons regardless of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, marital status, veterans’ status or political affiliation.  Call the Division of Personnel at (314) 615-5429 for more information on this policy.
St. Louis County
Division of Personnel, 7th Floor
Clayton, MO 63105
(314) 615-5429
Relay MO 711 or 800-735-2966
An Equal Opportunity Employer
Fax:  (314) 615-7703
www.stlouiscountymo.gov