Assistant Director, Business Operations

Job Description

Position Summary
NYU’s Global Programs & University Life organization is committed to being a welcoming campus community that reflects and enacts the values of inclusion, diversity, belonging, equity and accessibility that inform academic excellence. Employees in this organization are expected to contribute to diverse, equitable, inclusive and accessible learning and working environments for our students, staff, and faculty.

The position of Assistant Director of Business Operations for the Department of Athletics, Intramurals, and Recreation, is responsible for managing the day-to-day operations of the Athletic Department Business Office, which encompasses organizing and securing arrangements for travel for all varsity, Club and Intramural events, including transportation from campus and ground transportation in away cities as well as lodging arrangements. Responsible for reviewing and approving department purchase orders, ensuring accurate recording and processing of invoices by office staff and University offices (Controller’s Division, Purchasing), and facilitating the payment of contracts and invoices. Collaborate with the Fiscal Officer to ensure seamless alignment of departmental activities with established financial strategies and priorities. Serve as a liaison, facilitating efficient communication between the department and the finance team. Tasked with monitoring the practical application of departmental expenditures, ensuring they are in line with the established objectives and priorities.
Qualifications
Required Education:
Bachelor’s Degree

Preferred Education:
Master’s Degree in Business Administration, Accounting, Finance or related field.

Required Experience:
5+ years relevant experience or or equivalent combination of education and experience with demonstrated fiscal responsibility. Demonstrated experience in recreation/sports management programs with emphasis on travel and scheduling.

Preferred Experience:
7+ years of prior experience in a similar role at another large university. Experience in travel or hotel management.

Required Skills, Knowledge and Abilities:
Excellent analytical, interpersonal and communication skills. Knowledge of general finance accounting and financial reporting/analysis procedures. Demonstrated ability to manage costs in line with committed budget. Well-developed managerial, decision-making, planning, organizational, problem-resolution and leadership skills. Demonstrated ability to manage people on a day-to-day basis and inspire a high-level commitment and performance. Excellent written and oral communication skills. Ability to adapt communication style to address the needs of individuals at all levels throughout the university. Ability to negotiate skillfully with both internal and external constituents. Ability to anticipate changes in the business environment and proactively manage change with a particular interest in NCAA team travel. Understanding of internal control concepts and the implementation of internal control systems in a complex business environment.
Additional Information
In compliance with NYC’s Pay Transparency Act, the annual base salary range for this position is USD $100,000.00 to USD $115,000.00. New York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate’s work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items.

NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.

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