Payroll Business Lead

Business, management and administration, HR
Philadelphia, PA
July 14, 2024
Full Time
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Job Description

Company Description

A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What we offer

  • Impact – The work you do here matters to millions. 
  • Growth – Philadelphia is growing, why not grow with it? 
  • Diversity & Inclusion – Find a career in a place where everyone belongs.
  • Benefits – We care about your well-being.

Agency Description

The Office of Director of Finance was created by the Philadelphia Home Rule Charter, adopted by the electors of the City on April 17, 1951, to give the Mayor and the City government a principal officer responsible for the financial, accounting, and budgeting functions of the executive branch. The Director of Finance is thus the chief financial officer of the City and all powers and duties concerning finances, accounting, and budgeting in the executive branch are directly or indirectly the Director’s. The Director of Finance is also the Chairman of the Board of Pensions and Retirements and an ex-officio member of the board of various quasi-governmental agencies, including the Pennsylvania Intergovernmental Cooperation Authority. The City of Philadelphia operates on a fiscal year between July 1st and June 30th.

Job Description

The Payroll Business Lead will be responsible for implementing and monitoring payroll processing along with streamlining the periodic payroll operations. Ensuring that there is a seamless transfer in payroll data.

Essential Functions

  • Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
  • Serves as a liaison between business owners and the technical team. Must be able to understand and translate business requirements to the technical team and formulate effective solutions.
  • Initiate and drive enhancements efforts to streamline periodic payroll operations like quarterly wage filing, W2 form generation, annual tax filing and as well as biweekly payroll cycle.
  • Must have good analytical skills and address issues related to retro processing and refund requests.
  • Provide oversight and guidance for any changes in upstream modules of OTL and Benefits which can impact payroll processing.
  • Maintenance of interface and reporting architecture of the system which feeds into downstream payroll applications.
  • Work with the accounting team to ensure seamless transfer of payroll data into the accounting software.
  • Develop business requirement documents
  • Conduct and document User Acceptance testing to implement changes and fixes in the system
  • Help various departments and unions in matters of payroll data and explanations of any concerns in terms of payouts and/or contributions.

Competencies, Knowledge, Skills and Abilities

  • Strong working knowledge of HCM ERP operating principles, approaches, technologies, and architecture.
  • Knowledge and understanding of Human Resources, Payroll, Benefits and Time Entry best practices.
  • Knowledge of human capital management-related (HCM) transaction processing and data warehouse components.
  • Knowledge of full Systems Development Lifecycle (SDLC) from a development perspective.
  • Experience working for a public sector organization.
  • Strong communication, interpersonal, analytical and problem-solving skills.
  • Excellent team player with strong project management, organizational, planning, coordination, and implementation capabilities.
  • Experience working in teams comprised of employees, consulting firm, and/or independent consultants.
  • Expertise with Microsoft Office suite of products such as Word, Excel, PowerPoint, Visio, Access, MS Project, and SharePoint and/or equivalent
  • Ability to keep HCM data confidential.
  • Strong problem solving and analytic skillsets.
  • Strong verbal and written communication skills with ability to create leader, user, and project documentation and procedures, clearly and concisely.
  • Strong meeting facilitation and interviewing skills.
  • Ability to work well with individuals at all levels within and outside the organization.
  • Ability to work well under pressure in a fast-paced organization

Qualifications

  • 7-10 years of Human Capital Management systems support experience.
  • Experience with Oracle HCM EBS is a plus.

Additional Information

TO APPLY: Interested candidates must submit a cover letter, references and resume.

Salary Range: $80,000 – $90,000 

Discover the Perks of Being a City of Philadelphia Employee:

  • Transportation: City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.
  • Parental Benefits: The City offers its employees 6 weeks of paid parental leave.
  • We offer Comprehensive health coverage for employees and their eligible dependents.
  • Our wellness program offers eligibility into the discounted medical plan
  • Employees receive paid vacation, sick leave, and holidays
  • Generous retirement savings options are available
  • Pay off your student loans faster – As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.
  • Unlock Tuition Discounts and Scholarships – The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!

Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!

*The successful candidate must be a city of Philadelphia resident within six months of hire

Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that  are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to faqpchr@phila.gov.

For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx

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