Administrative Specialist III- Innovation Team

Job Description

Position Summary

About MaineHealth Innovation

MaineHealth Innovation builds connections to drive diversity of thought, educates to produce creative-problem solvers, and funds to accelerate ideas.  By leveraging the ideas, insights, and expertise of all care team members to develop novel solutions to our unmet care needs, we are working together so our communities are the healthiest in America. At MaineHealth, innovation is one of our core values and, together, we define innovation as a novel idea that solves an unmet care need through new care team models, products, or services. Multidisciplinary collaboration is key and pivoting is part of the process.

Learn more about MaineHealth Innovation and meet one of our innovators here.  Check out the YouTube MaineHealth Innovation.

MaineHealth Innovation is seeking a dynamic Administrative Specialist III to join the team!

The Administrative Specialist III is responsible for providing a combination of administrative, operational and project-based work that is essential to the mission of MaineHealth and the day to day efforts of the MaineHealth Innovation division.  Work is meaningful, diverse and requires independent decision making. Key to the role is being proactive, working effectively with people, and thriving in a fast-paced learning environment.

Team member will work closely with the Vice President of Innovation with MaineHealth and is expected to generate meeting minutes, prepare presentation materials, conduct monthly budget reconciliation and inventory management. The ideal candidate has a welcoming disposition, impeccable communication and organizational skills, and prior experience in an administrative role.

Responsibilities include:

Liaising with internal and external stakeholders to schedule meetings
Preparing presentation materials in collaboration with the VP
Managing Inventory, Documents, and Space
Onboarding of new MaineHealth Innovation employees and clinical coaches
Monthly budget variance reporting
Monitoring and responding to general inquiries to the Innovation Center’s communication’s channels
Greeting care team members visiting MaineHealth Innovation
Required Minimum Knowledge, Skills, and Abilities (KSAs)

Education: High school diploma or GED preferred.
License/Certifications: N/A
Experience: Minimum of 3-4 years of experience in an administrative support role required.
Exceptional written and oral communication skills.
Advanced skills with Microsoft Office Word, Excel and PowerPoint.
Strong interpersonal skills.
Strong multi-tasking skills.
Strong problem-solving skills.
Knowledge of medical terminology preferred.
Additional Information

With a career at any of the MaineHealth locations across Maine and New Hampshire, you’ll be working with health care professionals that truly value the people around them – both within the walls of the organization and the communities that surround it.

We offer benefits that support an individual’s needs for today and flexibility to plan for tomorrow – programs such as paid parental leave, a flexible work policy, student loan assistance, training and education, along with well-being resources for you and your family.

MaineHealth remains focused on investing in our care team and developing an inclusive environment where you can thrive and feel supported to realize your full potential. If you’re looking to build a career in a place where people help one another deliver best-in-class care, apply today.
Additional Information

MaineHealth is a health system whose members and affiliates include hospitals, physician practices, long-term care facilities, home care agencies, and support services. Learn more about this system at www.mainehealth.org