Insomniac – Seasonal HR Payroll & Onboarding Administrator

Job Description

Job Summary:

WHO ARE YOU?

Do you enjoy dance music? Are you passionate about helping others and the human resources space? Then you’re in luck! We are looking for a highly motivated self-starter who embodies both a passion for dance culture and a strong administrative background. Sounds like you? Then keep reading…

WHO ARE WE?

Insomniac produces some of the most innovative, immersive music festivals and events in the world. Enhanced by state-of-the-art lighting, pyrotechnics and sound design, large-scale art installations, theatrical performers and next generation special effects, our events captivate the senses and inspire a unique level of fan interaction. The quality of the Headliner experience is our top priority.

Insomniac produces 10,000 concerts, club nights and festivals for seven million attendees annually across the globe. Since its inception, Insomniac’s events have taken place in 13 countries across five continents. The company’s premiere annual event, Electric Daisy Carnival Las Vegas, is the world’s largest dance music festival and attracts more than 525,000 fans over three days. The company was founded by Pasquale Rotella and has been based in Los Angeles since it was formed in 1993.

THE ROLE:

Insomniac is looking for an enthusiastic Payroll & Onboarding Administrator to provide support to the Production HR team for all event-based onboarding and payroll processing. This position will report to the Production HR Generalists. This is a part-time, seasonal position that will work both at events and in the office.

RESPONSIBILITIES:

• Support the end-to-end payroll processing for a workforce of 4,000 seasonal, non-exempt employees across multiple states.
• Stay up-to-date with federal and state payroll laws and regulations to ensure payroll accuracy and compliance.
• Collaborate with HR and festival managers to verify and process time and attendance data. Monitor and support all updates to staff rosters for each event.
• Support the HR team with Workday to onboard high-volume new hires, including data entry, verification, and reconciliation.
• Audit payroll submissions to ensure timely payment and onboarding of seasonal employees per show
• Partner with festival managers to ensure their timely submission of payroll. Ensuring all that are on boarded are paid timely.
• Partner with Production HR team to provide onboarding/payroll updates and follow up with department heads as needed
• Ensure accurate labor allocations per shift audited.
• Provide excellent customer service by addressing employee payroll inquiries and resolving issues promptly.
• Update project management tool to track status of all required tasks.
• Support Production HR generalists onsite at shows as needed.
• Other payroll and HR audit duties/special projects as required.
• Some travel may be required (economy).

QUALIFICATIONS

• Bachelor’s degree in Business, Accounting, Finance, or equivalent education
• 1+ years of experience in processing high-volume payroll
• Knowledge of wage and hour laws, tax laws, and other relevant regulations
• Proficient technical skills in Microsoft Excel
• Knowledge of the I9 verification process
• Flexible with ever-changing duties and schedules
• Works well under pressure while maintaining close attention to detail and organization
• Excellent verbal and written communication skills

WORK ENVIRONMENT

• Must be able to tolerate loud noise levels & busy environments
• Must be willing to work during evening and weekend hours, as required, to meet deadlines
• Must be able to stand on your feet for up to four hours at a time and walk long distances
• Must be able to work long hours on a computer to meet all payroll and onboarding deadlines

Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa.

EQUAL EMPLOYMENT OPPORTUNITY 
Insomniac strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law.

HIRING PRACTICES

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Insomniac recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Insomniac may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, Internet recruiting, job fairs, college recruiting and search firms.

Hiring Salary Range: $18.00-$25.00 an hour

Please note that the compensation information provided is a good faith estimate for this position only and is provided pursuant to the California Salary Transparency in Job Advertisements Law. It is estimated based on what a successful California applicant might be paid. It assumes that the successful candidate will be in California or perform the position from California. Similar positions located outside of California will not necessarily receive the same compensation. Insomniac takes into consideration a candidate’s education, training, and experience, as well as the position’s work location, expected quality and quantity of work, required travel (if any), external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. In compliance with the California Law, a potential new employee’s salary history will not be used in compensation decisions.

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The expected compensation for this position in California is:$16.00 USD Hourly

**Please note that the compensation information provided is a good faith estimate for this position only and is provided pursuant to the California Salary Transparency in Job Advertisements Law. It is estimated based on what a successful California applicant might be paid. It assumes that the successful candidate will be in California or perform the position from California. Similar positions located outside of California will not necessarily receive the same compensation. Live Nation takes into consideration a candidate’s education, training, and experience, as well as the position’s work location, expected quality and quantity of work, required travel (if any), external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. In compliance with the California Law, a potential new employee’s salary history will not be used in compensation decisions.