Executive Assistant

Job Description

Gopuff’s mission is to make daily life effortless. We want to be the go-to solution for immediate, everyday shopping needs.  Whether you’re shopping for grocery, home, baby or pet essentials, we want your experience to be shockingly fast, frictionless and unmatched. Gopuff has a network of small warehouses, called micro-fulfillment centers, in hundreds of cities and towns across the U.S.  We store about 3,000 products in each micro-fulfillment center, so when you order, your stuff comes directly from us to you. We don’t charge crazy surge pricing because we’re not a courier service, and because we’re delivering direct instead of picking it up from the store, we deliver fast. Our motto is: “Order in seconds, delivered in minutes.”
We are looking for an experienced Executive Assistant to assist with administrative duties.  The highly successful candidate will keep the executive that they support organized, productive and informed, while also helping to run the day-to-day operations of the office.
You Will:
Play a key role in running of the GoPuff office in San Francisco and Concord, CA
Drive and manage project to establish key processes in our Retail business
Perform an extensive array of administrative tasks (manage calendars, scheduling, book travel)
Coordinate cross departmental duties and meeting for internal and external clients
Assist in coordinating reservations and clients visiting the office
Prepare responses to correspondence
Create and modify documents such as Contract Request Forms, invoices, reports, memos, and letters using word processing, spreadsheet, etc.
Maintain confidentiality in all aspects of third party and staff information
Coordinate travel for Executive team members and visitors
Identify, prioritize and resolve issues in a proactive manner
Possess an ability to preemptively foresee needs of the office and Executive(s)
Create the space and office plan to support our growing company
Manage interaction with third parties to ensure site safety and adherence to policy.
Work with various partners such as Facilities Team to support office maintenance projects as well as Tech team to ensure office technology is functioning properly
Assist in coordinating new hire set-up; creating fobs/keys and setting up desk space for new employees in conjunction with the Onboarding team
Assist with sorting and delivering incoming mail to all departments and employees as well as coordinating any outgoing shipments and mail
Act as the jack-of-all-trades who supports the staff and keeps the office running smoothly and efficiently
Jumps in to help out teams who are under a high workload and picks up critical tasks if needed
You Have:
Bachelor’s degree required
3+ years in administrative capacity with partners or executives preferred
Advanced computer proficiency and working knowledge of Microsoft Office and Gmail
Excellent oral communication skills, writing skills, organizational and problem solving skills
Ability to interact effectively with internal management and various levels of external parties
Attention to detail with the ability to manage multiple priorities and responsibilities
Ability to work well either independently or as part of a team
Proven ability to consistently and positively contribute in high-paced, and changing environment
Benefits
We want to help our employees stay safe and healthy! We offer comprehensive medical, dental, and vision insurance, optional FSAs and HSA plans, 401k, commuter benefits, supplemental employee, spouse and child life insurance to all eligible employees.*
We also offer*:
-Gopuff employee discount
-Career growth opportunities
-Internal rewards programs
-Annual performance appraisal and bonus
-Equity program
*Not applicable for contractors or temporary employees.
At Gopuff, we know that life can be unpredictable. Sometimes you forget the milk at the store, run out of pet food for Fido, or just really need ice cream at 11 pm. We get it—stuff happens. But that’s where we come in, delivering all your wants and needs in just minutes.
And now, we’re assembling a team of motivated people to help us drive forward that vision to bring a new age of convenience and predictability to an unpredictable world.
Like what you’re hearing? Then join us on Team Blue.