Deputy Controller
Job Description
General Description and Classification Standards
Manage the preparation andreporting of annual financial statements in accordance with Generally Accepted Accounting Principles (GAAP) laws and regulations; manage external audits and engage in strategic discussions with auditors regarding Governmental Accounting Standards Board (GASB) compliance, reporting and audit planning; manage the consolidation of accounting systems between Modified Accrual Books (MAB) and Full Accrual Books (FAB); manage the accurate and timely booking of the City’s Capital Assets and Debts; ensure timely reporting of Pension Audit Reports, the Comprehensive Annual Financial Report (CAFR), the Popular Annual Financial Report (PAFR) and other regulatory reports. Manage the Annual Single Audit to ends the audit of federal funds is seamless.
This is a high level strategic and operations management position reporting to a top department executive or adepartment deputy; manages a primary function of the department and recommends operating policy and procedure subject to department executive approval. This level would be expected to manage a varied array of professionals and senior managers.
Supervision Received
Direction received is very general and focuses on strategic objectives and is typically collaborative in nature. This is a policy-making level of management and would be considered “upper middle” management.
Essential Duties & Responsibilities These are typical responsibilities for this position and should not beconstrued as exclusive or all inclusive. Mayperform other duties as assigned.
Direct the City’s internal and external reporting of financial information
Produce timely and accurate financial statements including cash flow statements in accordance with GAAP and ensure full compliance with laws and regulations.
Ensure timely and accurate preparation of financial statement reports including the CAFR, PAFR and other reports.
Ensure full compliance by the City with all applicable pronouncements of the GASB; research and review new pronouncements and determine the impact on Financial Statements.
Establish and maintain effective internal control system across the City; manage the annual audit with external Auditors and follow up on their recommendations.
Manage the Single Audit by providing guidance and direction to the Grants Accounting Team.
Maintain an effective system of internal control over City’s assets and records associated with Capital assets and FAB General Ledger.
Ensure the accurate booking of City debt and proper reporting of remaining year end liabilities in the annual financial statements.
Work closely with the external Auditors and the component units in planning the audit and the various timelines.
Prepare responses to the audit management letter and coordinate corrective action on audit deficiencies.
Ensure all the City’s accounts for capital assets and debts in FAB general ledgers are thoroughly reconciled on an accurate and timely basis.
Provide direction and leadership to teams that manage and implement projects, solutions and enhancements for Capital, Project Accounting and related integration with the other Oracle modules.
Coordinate the preparation of census data and the timelines for completion of the various reports with the Pension Third Party Administrators and the Actuaries.
Maintain repository of inter-governmental agreements and ensure proper recording of short term and long-term liabilities.
Workclosely with City’s Pension Boards and Actuaries and attend monthly Board meetings to track
Pension activity and reporting; closely manage Pension audits and diligently follow up on recommendations working with City departments; prepare annual Pension reports and other reports as deemed necessary.
Provide leadership and direction to managers engaged in multiple activities related to the area of leadership responsibility; establish operating policies; provide management coaching and guidance and build relationships across departments and City organizations.
Attract and retain staff with appropriate skill levels including succession planning and serving as a mentor for others to expand their capabilities and achieve higher levels of performance.
RESPONSIBILITIES
Decision Making
May make purchasing or resource allocation decisions within organization guidelines; applies organizational policies; may interpret organizational policies and recommend exceptions.
Leadership
Has formal supervisory authority over managers to include discipline, performance management, scheduling, training, etc.
Lead change and improve efficiencies of operations.
Knowledge, Skills & Abilities This is a partial listing ofnecessary knowledge, skills, and abilities required to perform the job successfully. It is not an exhaustive list.
Extensive knowledge of general accounting theory, principals and GAAP. Strong knowledge of City structure, systems and CAFR reporting.
Strong knowledge and demonstrated experience in handling audits. Strong leadership skills.
Strong Microsoft Office, accounting software and databases skills.
Ability to articulate various future requirements that impact day-to-day operations. Excellent planning, organization and presentation skills.
Ability to analyze situations or data requiring an in-depth knowledge of selecting methods, techniques andevaluation criteria for obtaining results.
QUALIFICATIONS
Minimum Qualifications – Education and Experience
Bachelor’s degree in Accounting.
Minimum of eight years of accounting and reporting experience and demonstrated management experience.
Preferred Education & Experience
Master’s degree in accounting, finance or related field (Equivalent professional experience may be considered to substitute the Master’s degree on an exception basis) with 8-12 years of accounting and reporting experience.
Licensures and Certifications
CPA is encouraged for this position.
Essential Capabilities and Work Environment
Required physical, lifting, and sensory capabilities are requirements to perform the job successfully. Typical environmental conditions associated with job.
