Fiscal Compliance & Training Officer

Job Description

Full-time
Company Description
A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What we offer

Impact – The work you do here matters to millions.
Growth – Philadelphia is growing, why not grow with it?
Diversity & Inclusion – Find a career in a place where everyone belongs.
Benefits – We care about your well-being.

Agency Description

The Department of Public Health works to make Philadelphia a healthy place to live, work, and play.

Our department:

Provides high-quality medical care at City health centers.
Prevents the spread of illness and infectious disease.
Protects against environmental hazards.
Encourages healthy behaviors to prevent chronic disease.
Plans and responds to health emergencies.
Ensures the quality and accessibility of health services.
Sets health policy.
Collects, analyzes, and reports on a variety of public health data.
By providing a safety net to the City’s most vulnerable people, we work to keep everyone in Philadelphia healthy.
Job Description
The Fiscal Compliance and Training Officer is responsible for developing control systems and training staff to ensure adherence to fiscal regulations and internal policies. The position develops and continuously improves procedures, policies, reports, and trainings. The position works across the Department of Public Health to assess and identify possible compliance risks and training gaps. The position leads trainings to support fiscal operations and professional development of fiscal staff.  The position assists divisions in assessing, interpreting, and managing grant compliance processes, and implements training and process improvements to the Department’s grants management practices.

Essential Functions

Serve as the internal expert on fiscal operations and post-award grant compliance and management best practices
Provide expert-level guidance to divisions related to allowable cost principles and other grant, accounting, and contract specific requirements
Work with Program staff to develop and implement processes to ensure fiscal and grant compliance
Design and execute monitoring processes, including conducting file audits, assessments, and documenting results for the purpose of improving Department-wide processes
Write new and update policies, procedures and standard operation documents as required, to ensure compliance with grants, accounting principles and other fiscal operations
Identify potential areas of compliance risk; remain abreast of all compliance changes, activities and identify trends; communicate appropriately with staff concerning policies, procedures and updates
Work with Department staff to develop an effective compliance training program and provide necessary training to staff as it relates to grant administration and compliance policies
Represent the Department with internal and external stakeholders regarding audit and compliance requests.
Lead the development and delivery of training curriculum(s) and materials, including targeted technical assistance.
Other duties as assigned.
Competencies, Knowledge, Skills and Abilities

Experience with federal grants, grant audits, accounting, budgeting and training
Familiarity with City accounting and budgeting systems and processes preferred, but not required
Ability to work independently and with a team to achieve goals
Ability to problem-solve and think creatively to produce solutions
Proven track record in establishing and sustaining collaborative and effective working relationships with leadership, direct supervisor(s), peers, staff, consultants, service providers, and vendors
Ability to communicate effectively – verbally and in writing – with a variety of stakeholders
Strong public presentation skills and experience, strategic thinking, and high professional ethics
Attention to detail, excellent communication and organizational skills, and the ability to present information effectively to a variety of audiences
Work-Life

Working hours are generally 37.5 hours per week. Our team is currently hybrid with both virtual and in-office days, however the position can opt to come in the office each day if desired.
Qualifications
Bachelor’s degree required
3 years of grant compliance experience, preferably within a governmental agency or managing federal awards; and experience in education or adult learning
Additional years of highly relevant experience may be substituted for the education requirement
Additional Information
TO APPLY: Interested candidates must submit a cover letter, references and resume.

Salary Range: $78,755 – $102,252

Discover the Perks of Being a City of Philadelphia Employee:

We offer Comprehensive health coverage for employees and their eligible dependents
Our wellness program offers eligibility into the discounted medical plan
Employees receive paid vacation, sick leave, and holidays
Generous retirement savings options are available
Pay off your student loans faster – As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.
Enjoy a Free Commute on SEPTA – Starting September 1, 2023, eligible City employees will no longer have to worry about paying for SEPTA public transportation. Whether you’re a full-time, part-time, or provisional employee, you can seize the opportunity to sign up for the SEPTA Key Advantage Program and receive free Key cards for free rides on SEPTA buses, trains, trolleys, and regional rails.
Unlock Tuition Discounts and Scholarships – The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!
Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!

*The successful candidate must be a city of Philadelphia resident within six months of hire

Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that  are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to faqpchr@phila.gov.