Executive Assistant

Job Description

Executive Assistant
New York, NY

As a Barclays Executive Assistant, you’ll provide full secretarial support in Investment Banking, schedule/coordinate meetings & events, help maintain busy appointment calendars, and arrange and coordinate travel schedules & reservations. Working with answering, screening, and routing telephone calls and responding to inquiries from internal & external clients and liaise with senior level individuals throughout the firm will be part of your role. Lastly, you must be available to work from 8:30 a.m. to 5:30 p.m. and aid on off-hours as needed.

Salary / Rate Minimum: $75,000
Salary / Rate Maximum: $101,000

The minimum and maximum salary/rate information above include only base salary or base hourly rate. It does not include any another type of compensation or benefits that may be available.

Barclays is one of the world’s largest and most respected financial institutions, established in 1690, with a legacy of success, quality, and innovation. We’ve helped millions of individuals and businesses thrive, creating financial and digital solutions that the world now takes for granted. An important and growing presence in the USA, we offer careers providing endless opportunity.

Colleagues who perform ‘onsite’ roles will spend four or five days a week working onsite, depending on the requirements of their role and business area.  Please discuss the working pattern requirements for the role you are applying for with the hiring manager.  Please note that as we continue to embed our hybrid working environment, we remain in a test and learn phase, which means that working arrangements may be subject to change on reasonable notice to ensure we meet the needs of our business.

What will you be doing?

•    Acting primarily as backup support for other assistants for short- and long-term absences
•    Providing a high level of administrative assistance to investment banking teams, which consist of more than eight people
•    Leading the scheduling and coordination of meetings/events, and maintaining busy appointment calendars
•    Answering, screening, and routing telephone calls; replying to inquiries from internal and external clients, and liaising with senior level individuals throughout the Firm
•    Creating, maintaining, and accessing files, and preparing and tracking T&E expenses
•    Handling correspondence, including drafting replies and composing letters and memos
•    Arranging and coordinating travel schedules and reservations, including flights, hotels, ground transportation, and the like

What we’re looking for:

•    Two to four years of administrative experience in investment banking industry is preferred
•    Experience working with senior level executives in a corporate setting.
•    Excellent computer skills including Microsoft Word for Windows, Excel, PowerPoint and Outlook essential

Skills that will help you in the role:

•    High energy level with a positive attitude
•    Ability to work well under pressure in a fast-paced, demanding environment
•    Flexible; adaptable; team player

Where will you be working?

You will be working at our Americas Headquarters at 745 Seventh Avenue. This 37-story office tower is located in Times Square in the heart of Manhattan and features a cafeteria, fitness center and state-of-the-art LED signage on the facade of the building.

#LI-Hybrid

USD 75000 to 101000