Asset & Wealth Management -Administrative Assistants – New York

Job Description

Responsibilities:

• Provides administrative support in a complex team environment to a senior group or executive
• Coordinates complex, senior-level internal/ external meetings and conference calls
• Handles a high volume of phones calls and interacts with high level business leaders in a professional and effective manner. 
• Responds and follows up on client requests
• Maintains complex and extremely detailed calendars and prioritizes meeting requests and related logistics. 
• Coordinates a high volume of domestic and international travel arrangements and processes expense reports before submission deadlines
• Prepares and distributes divisional correspondence, memos, letters, reports or other documents as requested
• Responsible for participation in ad-hoc and general administrative duties (copying, filing, faxing, archiving, shipping, supplies etc.), ad-hoc projects, committees and/or event planning

Skills:   

• Requires excellent interpersonal, organizational and written communication skills
• Displays poise and composure in accord with a professional work environment
• Extremely detail-oriented 
• Ability to maintain high standards despite pressing deadlines
• Proactive problem-solver and an independent thinker; highly resourceful and will follow-up as often as necessary.  
• Willingness to learn – the ideal candidate will have an understanding of general business operations and is expected to possess a high-level of expertise in business policies and procedures
• Ability to handle highly sensitive, confidential and non-routine information
• Demonstrated dependability and committed to  getting results
• Demonstrates high degrees of integrity, confidentiality, professionalism, and discretion
• Comfortable working with people at all organizational levels. 
• Comfortable working in a sometimes hectic, high-pressure environment. 
• Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment. 
• Must be able to prioritize a variety of time-sensitive tasks
• Possesses excellent judgment 
• Strong proficiency in MS Word, Excel, PowerPoint and Outlook
• Supportive and positive team player 
• Ideal candidate has at least 7 years of experience